Service manager and Team Lead Full Time

ABOUT ORTEC

ORTEC is the world’s largest supplier of optimization software, advanced analytics and consulting
services. For over 40 years, we have helped more than 1,200 leading companies optimize supply chains
through fleet routing and dispatch, vehicle and pallet loading, workforce scheduling, delivery forecasting
and network planning. We make our customer’s business more efficient, more predictable, and more
effective by turning complex challenges into easy-to-use solutions.
We are a purpose driven company with ambitious, highly skilled people and an academic culture that we
are proud of. We use our passion for mathematics to optimize organizations and, with every mathematical optimization and analytics solution we implement, we make the world a little better.

Our employees are recognized as the driving force behind our success. They usually have a master’s or
bachelor’s degree, a strongly developed talent for analytical thinking and a drive to identify and solve
complex problems. ORTEC’s culture is open and informal, driven to promote collaboration and provide
significant ownership and responsibility throughout your career.
We offer a pleasant and challenging work environment where employees are encouraged to drive their
personal development. We believe it is important our employees get the opportunity to bring out the bestin themselves while maintaining a good work-life balance. Our growth and success can only be achieved through happy employees.

POSITION SUMMARY

ORTEC is hiring for the dual role of Service Manager and Team Lead for our team in Rio de Janeiro,
Brazil. We are looking to build out and expand the local team. The team will become an integral team part
of the global support team, which supports leading companies worldwide, especially in the supply chain
and logistics industry. It will be your role to manage all stakeholders, both internally and externally, and to
train the support team to be able to provide excellent support. We are looking for someone who’s a big
thinker and up for a challenge to realize this growth.

As Service Manager, you will be the primary escalation point of contact for our customers, handling
customer service interactions, and overseeing all support activities. You will ensure the team provides
excellent customer service and maintains strong relationships with customers. You will be monitoring
handled request and prepare and present performance reports regularly to leadership.

As Team Lead Customer Support, you’ll be overseeing a team of support consultants. You will manage
the day-to-day activities of the team, standardize processes to ensure quality and customer satisfaction,
and monitor the team’s performance. Furthermore, you will motivate team members, support in personal
development, and monitor progress towards ORTEC company goals.

ESSENTIAL DUTIES & RESPONSIBILITIES

Service Manager
▪ Serve as primary escalation point for customers:
o Report escalations or important situations to management and further escalate if need be
▪ Oversee all support activities and requests across our customer base:
o Attend priority and escalation calls.
o Take pro-active measures based on daily scan emails, incidents, and customer
conversations.
o Pro-actively communicate with customers to track and improve customer satisfaction.
o Regularly receive updates from Project and Account Managers.
▪ Prepare and present required periodical overviews / KPI’s to management.
▪ Ensure that support process adheres to ORTEC standard operating procedures:
o Ensure customers in your region properly use ORTEC Customer Portal.
o Standardize processes to decrease average solve time for tickets and minimize the
number of incoming tickets.
o Maintain customer information and update database (Customer Page, configuration,
changes, licenses, etc.).
o Ensure all requests are handled according to our SLA’s.
▪ Decide on moving customers to support desk and guide customer in this process.

Team Lead
▪ Supervise the support team, manage day-to-day activities to ensure successful operations.
▪ Ensure the support team is aware off and adheres to ORTEC standard operating procedures.
▪ Support the team, build relationships, and create a pleasant work environment that inspires the
team.
▪ Empower team members with skills to improve their confidence, product knowledge, and
communication skills.
▪ Collaborate and align with other colleagues (team leads / project managers / operational
managers) to ensure continuity of operations and minimum service disruption for customers.
▪ Monitor team performance and KPI’s.
▪ Conduct quarterly performance reviews.
▪ Support HR with recruitment activities.

WHO YOU ARE

To perform this job successfully, you must be able to perform each essential duty. The requirements
listed below are representative of the knowledge, skills, and abilities required.

Education and/or Experience
▪ Bachelor’s or master’s degree in relevant field (preferably IT related)
▪ 3+ years of experience in managing customers and/or teams

Required Knowledge, Skills & Abilities
▪ Excellent verbal and written communication skills in both Portuguese and English.
▪ Strong planning and organizational skills.
▪ Able to build productive relationships and communicate regularly with many customers.
▪ Ambitious and enthusiastic to bring grow and improve the support team.
▪ Experience in working with support management systems.
▪ Committed to meeting objectives, results driven.
▪ Strong problem-solving judgement.
▪ Highly focused and results oriented: able to identify goals, set priorities, and resolve issues.
▪ Ability to define problems, establish facts, and draw valid conclusions.
▪ Ability to work well independently and as part of a team.
▪ Professional demeanor with excellent customer service skills.
▪ Ability to travel (including abroad) when required.

Preferred Knowledge, Skills & Abilities
▪ Verbal and written communication skills in Spanish.
▪ Experience in acting as the Single Point of Contact and escalation point for external contacts.
▪ Excellent presentation skills.
▪ Hands on mentality.
▪ Experience in people management.

WHAT WE OFFER

Beyond a stellar work environment, friendly people, and inspiring work, we have some great benefits and
perks:
▪ A unique work experience in an open, creative, and informal atmosphere.
▪ Inspiring, smart, and enthusiastic colleagues.
▪ Work – life balance approach.
▪ Great opportunities to develop yourself and fulfill your ambitions (clear career paths, yearly
evaluations and increases).
▪ Flexible schedule within the limits of the department’s availability.
▪ Friendly work environment with a great location, and full home office possibility.
▪ Relaxation areas, daily fruits, and snacks available, board games room, balcony with a view.
▪ Events: Annual teambuilding and Christmas party.
▪ ‘Gympass’ subscription.
▪ Annual bonus based on team’s accomplishments – up to 1 monthly paycheck.
▪ Medical, dental and vision Plan.
▪ Meal and Food Ticket.
▪ Private Pension Option where ORTEC covers 100% of the chosen value of your contribution
limited to up to 4% of your base salary.
▪ Life insurance.

WHAT TO EXPECT

ORTEC will help you thrive in your field of expertise. We offer development programs and flexibility in
projects to tailor to your individual needs and function requirements. We provide challenging, practical
hands-on experience. Our company operates on a flat organizational structure that keeps communication
lines short. The atmosphere is open, informal, cooperative, and positive. We employ over 1,000 people in
the Netherlands (HQ), Belgium, Germany, France, the U.K., Romania, Italy, the U.S., Australia, Brazil,
Poland, Denmark, and Singapore.

Visit our website www.ortec.com to learn more about our solutions and clients’ experiences.
Will YOU join our team?